Bylaws (Constitution)

Bylaws of The Association of Retired Faculty of MSU


  • Name
    1. The name of this association shall be the Association of Retired Faculty of Mississippi State University[1]



  • Object
    1. The object of this Association shall be: To provide for its members a means of renewing and sustaining the acquaintanceships among them; to foster joint activities for enriching the quality of life for themselves, their families, and the University community; to keep themselves in touch with current developments in the University and provide a recognized channel of communication with the University and its agencies; to ensure provision of adequate, timely, and uniform assistance and counsel for its members both approaching and after retirement; and to make readily available to the University, at need and upon call, their accumulated experience, sagacity, and influence.



  • Membership
    1. Section 1. Membership shall be composed of retired members of the General Faculty, as defined by the Faculty Handbook, who were professionals in academic, research, extension or clinical areas with appropriate ranks at Mississippi State University, and pay dues.
    2. Section 2. Other retired Mississippi State University professionals who have demonstrated support for the objectives of this Association may become members by completing an application for membership, paying dues, and being accepted by an officer of the Association.
    3. Section 3. Dues. The dues shall be determined by and changed by the Executive Board with approval of the Association as determined by vote of a majority of those present at any business meeting. The annual dues are due July 1 of each year.



  • Officers
    1. Section 1. The officers of the Association shall be a President, a Vice President, a Secretary, a Treasurer, an Historian, and five Directors elected from the membership at large. These officers shall perform the duties prescribed by these bylaws and by Robert's Rules of Order Newly Revised, current edition.
    2. Section 2. At the regular meeting held in April of each year, a Nominating Committee of three members shall be selected by the Executive Board. It shall be the duty of this committee to nominate candidates for the officers to be filled at the annual meeting in July. Before the election, additional nominations from the floor shall be permitted.
    3. Section 3. In the event a duly elected officer or director is unable, or unwilling, to complete his/her term of office, the Executive Board may select a replacement to serve until the next business meeting at which time a replacement may be elected by a majority vote of the members present.



  • Meetings
    1. Section 1. The regular meetings of the Association shall be held once in each of three quarters as determined by the Executive Board or unless otherwise ordered by the Association or by the Executive Board.
    2. Section 2. The regular meeting of the Association in July shall be known as the annual meeting and shall be for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise.
    3. Section 3. Special meetings can be called by the President or by the Executive Board. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least ten days notice shall be given.
    4. Section 4. Fifteen members of the Association shall constitute a quorum.



  • The Executive Board
    1. Section 1. The officers of the Association, including the Directors, and the immediate past president, shall constitute the Executive Board.
    2. Section 2. The Executive Board shall have general supervision of the affairs of the Association between its business meetings, make recommendations to the Association, and shall perform such other duties as are specified in these Bylaws. The Board shall be subject to the orders of the Association, and none of its acts shall conflict with action taken by the Association.



  • Committees
    1. Section 1. An Auditing Committee of two members shall be appointed by the President at the Association's April meeting, whose duty it shall be to audit the Treasurer's accounts at the close of the fiscal year and to report at the annual meeting.
    2. Section 2. A Membership Committee of three members shall be appointed by the President promptly after the annual meeting, whose duty it shall be to keep itself informed of those eligible for membership and those who become eligible each year, to see that all those who are eligible are invited and encouraged to become members, to take steps to keep track of the members continuously, to encourage attendance, and to provide members with information on the organization, a copy of the bylaws and a membership card.
    3. Section 3. An Awards Committee of three members, a standing committee, shall be appointed by the President with the approval of the Executive Board to be in charge of, and to manage the various awards approved by the Executive Board and the Association. The chairman of the Awards Committee shall be an ex officio member of the Executive Board.
    4. Section 4. Such other committees, standing or special shall be appointed by the President as the Association or the Executive Board shall from time to time deem necessary to carry on the work of the Association. The President shall be an ex officio member of all committees except the Nominating Committee.



  • Parliamentary Authority
    1. The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Association may adopt.



  • Amendment of Bylaws
    1. These Bylaws can be amended at any regular meeting of the Association by a two-third vote of the members present, a quorum being present, provided that the amendment has been submitted in writing at the previous regular meeting.


[1] Mississippi State University does not discriminate on the basis of race, color, religion, national origin, sex, age, handicap, or veteran status.