Posting Procedures and Hiring Checklists

Submit your paperwork online

Required hiring procedures and paperwork by type of hire


Regular Staff

Definitions

  1. Regular Full-time Staff - Employees who are regularly scheduled to work full-time (100%) and whose positions are expected to be active for more than four and one-half months.
  2. Part-time Staff - Employees who are regularly scheduled to work less than full-time (less than 100%) and whose positions are expected to be active for more than four and one-half months.*
    *Employees who are regularly scheduled to work one-half time or more (50% time or greater) and whose positions are expected to be active for more than four and one-half months are benefits eligible. Employees who are regularly scheduled for less than one-half time (49% or less) and whose positions are expected to be active for more than four and one-half months are not benefits eligible.

Recruitment

(For more information, please see Regular Posting for Faculty or Staff Flow Chart)

  1. Positions must be filled by posting in the PageUp System. (See Exceptions to the University's Recruitment and Selection Process ).
  2. See link for Advertising Procedure for steps to advertise outside of the MSU job postings on the career site.

Posting Requirements by Type of Position

(PageUp System)

  1. Executive/Administrative/Managerial and Other Professional (non-faculty)
    1. HRM procedures must be followed when establishing a new position or changing a vacant position (See Staff Compensation Procedure ).
    2. Department is responsible for creating the Position Approval Request Form (PARF) through the PageUp System.
    3. Positions must be posted for a minimum of 15 calendar days.
    4. Executive/Administrative/Managerial positions – an application (Personal Data Information Form) is required for applicants.
    5. Other Professional (non-faculty positions) – A professional application is required. Applicants must submit a cover letter and resume by online attachment.
  2. Support Staff
    1. HRM procedures must be followed when establishing a new position or changing a vacant position (See Staff Compensation Procedure ).
    2. Department is responsible for creating the Position Approval Request Form (PARF) through the PageUp System. Job description templates are available through the system.
    3. Positions must be posted for a minimum of seven (7) calendar days.
    4. A support staff application is required. Applicants will submit a cover letter and/or resume by online attachment, if requested by hiring department.

Required Paperwork - New Hire

(These links are for the hiring department’s convenience; links are available to applicants in the workflows via the recruitment module in PageUp People Talent Management Suite):

  1. Employment Action Form (EAF)
  2. Offer Letter and Offer Card/Details showing offer approvals (print from PageUp System).
  3. Salary Justification – If the salary offer is above the minimum, a written justification should be prepared from the hiring official (Dean, Director, or Department Head) for the higher salary. If the salary offer is above the midpoint, prior to preparing the offer letter, a written justification should be prepared from the hiring official (Dean, Director, or Department Head) for the higher salary, which must be reviewed by the Chief Human Resources Officer and approved by the appropriate Executive Vice President and Provost, Vice President, Athletic Director, or President (or designee). These justifications must be submitted for positions covered under the Staff Compensation Program Policy with the hiring paperwork, according to Staff Compensation Program Policy . Exclusions include the following positions and/or employee groups: President; Provost and Executive Vice President, Vice Presidents, Athletic Director and Coaches, Academic Deans, Faculty, and Skilled Craft and Service Maintenance.
  4. I-9 with corresponding documentation
  5. Tax documents, Form W-4 Employee's Withholding Allowance Certificate and Mississippi Employee's Withholding Exemption Certificate (Not needed if tax forms have been completed in the same tax year)
  6. Official transcript(s) (if the position requires a bachelor's degree or above)(The official transcripts must be issued by the degree-granting institutions directly to the MSU hiring department.)
  7. Truescreen Form - Background Screen Authorization (This policy excludes current University employees who are moving to a new position within the University.)
    1. Related Policy: University Policy, HRM 60-122, Pre-employment Criminal Background Screens
  8. PERS FORMS--choose one-
    PERS 4A Non-Covered Employment Acknowledgement Form (ONLY if the employee's FTE is less than 50%) and if the employee is NOT employed by or contributing to another Public Employees' Retirement System. (PERS)
    PERS Membership Application (Form 1) - (ONLY if the employee's FTE is less than 50%) and if the employee IS employed and contributing to the Public Employees' Retirement System (PERS) with another covered employer.
  9. Direct Deposit Form

Required Paperwork – Rehire or Transfer to another position at MSU

(These links are for the hiring department’s convenience; links are available to applicants in the workflows via the recruitment module in PageUp People Talent Management Suite):

  1. Employment Action Form (EAF)
  2. Offer Letter and Offer Card/Details showing offer approvals (print from PageUp System).
  3. Salary Justification – If the salary offer is above the minimum, a written justification should be prepared from the hiring official (Dean, Director, or Department Head) for the higher salary. If the salary offer is above the midpoint, prior to preparing the offer letter, a written justification should be prepared from the hiring official (Dean, Director, or Department Head) for the higher salary, which must be reviewed by the Chief Human Resources Officer and approved by the appropriate Executive Vice President and Provost, Vice President, Athletic Director, or President (or designee). These justifications must be submitted for positions covered under the Staff Compensation Program Policy with the hiring paperwork, according to Staff Compensation Program Policy . Exclusions include the following positions and/or employee groups: President; Provost and Executive Vice President, Vice Presidents, Athletic Director and Coaches, Academic Deans, Faculty, and Skilled Craft and Service Maintenance.
  4. I-9 with corresponding documentation (Not needed if there is no break in service)
  5. Tax documents, Form W-4 Employee's Withholding Allowance Certificate and Mississippi Employee's Withholding Exemption Certificate (Not needed if tax forms have been completed in the same tax year)
  6. Official transcript(s) (if the position requires a bachelor's degree or above)(The official transcripts must be issued by the degree-granting institutions directly to the MSU hiring department.)
  7. Truescreen Form - Background Screen Authorization (This policy excludes current University employees who are moving to a new position within the University)
    1. Related Policy: University Policy, HRM 60-122, Pre-employment Criminal Background Screens
  8. PERS FORMS -- choose one -
    PERS 4A Non-Covered Employment Acknowledgement Form (ONLY if the employee's FTE is less than 50%) and if the employee is NOT employed by or contributing to another Public Employees' Retirement System. (PERS)
    PERS Membership Application (Form 1) - (ONLY if the employee's FTE is less than 50%) and if the employee IS employed and contributing to the Public Employees' Retirment System (PERS) with another covered employer.
  9. Direct Deposit Form (only needed if bank information has changed)

Faculty

Definitions

  1. Regular Full-time Faculty - Employees who are regularly scheduled to work full-time (100%) and whose positions are expected to be active for more than four and one-half months.
  2. Regular Part-time Faculty - Employees who are regularly scheduled to work less than full-time (less than 100%) and whose positions are expected to be active for more than four and one-half months.*
    *Employees who are regularly scheduled to work one-half time or more (50% time or greater) and whose positions are expected to be active for more than four and one-half months are benefits eligible. Employees who are regularly scheduled for less than one-half time (49% or less) and whose positions are expected to be active for more than four and one-half months are not benefits eligible.
  3. Please see AOP 13.22 - Guidelines for Adjunct Faculty, Visiting Faculty, Visiting Scholar and Visiting Executive Appointments for procedures on these types of appointments.

Recruitment

(for more information, please see Regular Posting for Faculty or Staff Flow Chart)

  1. Positions must be filled by posting in the PageUp System. (See Exceptions to the University's Recruitment and Selection Process .)
  2. In order to allow departments to be proactive in identifying potential faculty members, a second Position Approval Request Form (PARF) process has been developed. This process may be used if a department does not have identified funds to hire a faculty member. The process allows a department to post and advertise a position. Once funding is identified, convert the "advertise only" pool into a qualified applicant pool from which you hire. Note that no formal interviews can take place before funding is identified by the hiring department and approved by the appropriate Dean or Director. Further, no offer letters will be approved if funding has not been clearly identified and indicated on the printed copy of the online PARF. See link for the Faculty Advertisement Only Posting Procedure Chart .
  3. Please note that tenure-track faculty positions must be advertised in a national professional journal. Effective July 2011, an electronic or web-based national professional journal may be used. See link for Advertising Procedure for procedures advertising outside of MSU job postings on the career site.

Posting Requirements

  1. Department is responsible for creating the Position Approval Request Form (PARF) through the recruitment module in PageUp People Talent Management Suite, which includes a complete job description.
  2. Positions must be posted for a minimum of 15 calendar days.
  3. An application (Personal Data Information Form) is required for applicants.

Required Paperwork

(These links are here for the hiring department’s convenience; links are available to applicants in the workflows via the recruitment module in PageUp System):

  1. Employment Action Form (EAF)
  2. Employee Contract Attachment Form (ECAF)
  3. Offer Letter and Offer Card/Details showing offer approvals (print from PageUp System).
  4. CV/Resume
  5. I-9 with corresponding documentation
  6. Tax documents, Form W-4 Employee's Withholding Allowance Certificate and Mississippi Employee's Withholding Exemption Certificate
  7. Official transcript for each degree earned (The official transcripts must be issued by the degree-granting institutions directly to the MSU hiring department.)
  8. Truescreen Form - Background Screen Authorization (This policy excludes current University employees who are moving to a new position within the University.)
    1. Related Policy: University Policy, HRM 60-122, Pre-employment Criminal Background Screens
  9. PERS FORMS--choose one-
    PERS 4A Non-Covered Employment Acknowledgement Form (ONLY if the employee's FTE is less than 50%) and if the employee is NOT employed by or contributing to another Public Employees' Retirement System. (PERS)
    PERS Membership Application (Form 1) - (ONLY if the employee's FTE is less than 50%) and if the employee IS employed and contributing to the Public Employees' Retirement System (PERS) with another covered employer.
  10. Direct Deposit Form

Required Paperwork – Rehire or Transfer to another position at MSU

(These links are here for the hiring department’s convenience; links are available to applicants in the workflows via the recruitment module in PageUp System):

  1. Employment Action Form (EAF)
  2. Employee Contract Attachment Form (ECAF)
  3. Offer Letter and Offer Card/Details showing offer approvals (print from PageUp System).
  4. I-9 with corresponding documentation (Not needed if no break in service)
  5. Tax documents, Form W-4 Employee's Withholding Allowance Certificate and Mississippi Employee's Withholding Exemption Certificate (Not needed if tax forms have been completed in the same tax year)
  6. Official transcript for each degree earned (The official transcripts must be issued by the degree-granting institutions directly to the MSU hiring department) (Only needed if moving into a Lecturer position for the first time; if previously been in a Lecturer and/or Faculty position in the same department, not needed)
  7. Truescreen Form - Background Screen Authorization (This policy excludes current University employees who are moving to a new position within the University.)
    1. Related Policy: University Policy, HRM 60-122, Pre-employment Criminal Background Screens
  8. PERS FORMS -- choose one -
    PERS 4A Non-Covered Employment Acknowledgement Form (ONLY if the employee's FTE is less than 50%) and if the employee is NOT employed by or contributing to another Public Employees' Retirement System. (PERS)
    PERS Membership Application (Form 1) - (ONLY if the employee's FTE is less than 50%) and if the employee IS employed and contributing to the Public Employees' Retirment System (PERS) with another covered employer.
  9. Direct Deposit Form (Not needed if banking information has not changed)

Lecturers

Definition

  1. Full-time or part-time positions expected to be active for a specified period of time - more than four and one-half months but not to exceed one year.

Recruitment

  1. A campaign (expression of interest) will be posted by the colleges in the PageUp System for each fiscal year. Campaigns serve as a recruitment tool for new applicants to express interest in Lecturer positions on the career site. The campaign PARF should not be used as the PARF to hire Lecturers.
  2. New Hires - hiring department will submit an electronic PARF in the PageUp System.
  3. Reappointment – if there is no break in service and/or no change to the FTE (full-time equivalency) or salary, Lecturers can be reappointed by submitting an Employment Action Form (EAF) as a “Reappointment.”
  4. Status Change – if there is no break in service, but there is a change to FTE (full-time equivalency) and/or salary, Lecturers can be reappointed by submitting an Employment Action Form (EAF) as a “Status Change” indicating the changes on the EAF.
  5. Rehires – if there is a break in service, an electronic PARF should be submitted in the PageUp System.
  6. For more information, see Lecturer Flow Chart .

Required Paperwork – New Hire

(These links are here for the hiring department’s convenience; links are available to applicants in the workflows via the recruitment module in PageUp People Talent Management Suite):

  1. Employment Action Form (EAF)
  2. Offer Letter and Offer Card/Details showing offer approvals (print from PageUp System).
  3. CV/Resume
  4. I-9 with corresponding documentation
  5. Tax documents, Form W-4 Employee's Withholding Allowance Certificate and Mississippi Employee's Withholding Exemption Certificate
  6. Official transcript for each degree earned (The official transcripts must be issued by the degree-granting institutions directly to the MSU hiring department.)
  7. Truescreen Form - Background Screen Authorization (This policy excludes current University employees who are moving to a new position within the University.)
    1. Related Policy: University Policy, HRM 60-122, Pre-employment Criminal Background Screens
  8. PERS FORMS -- choose one -
    PERS 4A Non-covered Employment Acknowledgement Form – (ONLY if the employee's FTE is less than 50%) and if the employee is NOT employed by or contributing to another Public Employees' Retirement System. (PERS)
    PERS Membership Application (Form 1) - (ONLY if the employee's FTE is less than 50%) and if the employee IS employed and contributing to the Public Employees' Retirement System (PERS) wiht another covered employer.
  9. Direct Deposit Form

Required Paperwork – Rehire or Transfer to another position at MSU

(These links are here for the hiring department’s convenience; links are available to applicants in the workflows via the recruitment module in PageUp System):

  1. Employment Action Form (EAF)
  2. Offer Letter and Offer Card/Details showing offer approvals (print from PageUp System).
  3. CV/Resume
  4. I-9 with corresponding documentation (Not needed if no break in service)
  5. Tax documents, Form W-4 Employee's Withholding Allowance Certificate and Mississippi Employee's Withholding Exemption Certificate (Not needed if tax forms have been completed in the same tax year)
  6. Official transcript for each degree earned (The official transcripts must be issued by the degree-granting institutions directly to the MSU hiring department) (Only needed if moving into a Lecturer position for the first time; if previously been in a Lecturer and/or Faculty position in the same department, not needed)
  7. Truescreen Form - Background Screen Authorization (This policy excludes current University employees who are moving to a new position within the University.)
    1. Related Policy: University Policy, HRM 60-122, Pre-employment Criminal Background Screens
  8. PERS FORMS -- choose one -
    PERS 4A Non-Covered Employment Acknowledgement Form (ONLY if the employee's FTE is less than 50%) and if the employee is NOT employed by or contributing to another Public Employees' Retirement System. (PERS)
    PERS Membership Application (Form 1) - (ONLY if the employee's FTE is less than 50%) and if the employee IS employed and contributing to the Public Employees' Retirement System (PERS) with another covered employer.
  9. Direct Deposit Form (Not needed if banking information has not changed)

Postdoctoral Associates

Definition

  1. Appointment to a position by an individual who has received a doctoral degree (or equivalent) and is engaged in a temporary and defined period of mentored advanced training to enhance the professional skills and research independence needed to pursue his or her chosen career path. Appointment to a Post-Doctoral position is for a limited period of time, normally not exceeding three years.

Posting Requirements

(Please see flow chart for more information on the recruitment process)

  1. Departments are required to utilize the recruitment module via PageUp System in filling these positions.
  2. Positions, if advertised, must be posted for a minimum of 15 calendar days

Recruitment

  1. See link for Advertising Procedure for procedures for advertising outside of the MSU job postings on the career site.

Required Paperwork – New Hire

(These links are here for the hiring department’s convenience; links are available to applicants in the workflows via the recruitment module in PageUp People Talent Management Suite):

  1. Employment Action Form (EAF)
  2. Offer Letter and Offer Card/Details showing offer approvals (print from PageUp System).
  3. I-9 with corresponding documentation
  4. Tax documents, Form W-4 Employee's Withholding Allowance Certificate and Mississippi Employee's Withholding Exemption Certificate
  5. Official transcript for each degree earned (The official transcripts must be issued by the degree-granting institutions directly to the MSU hiring department.)
  6. Truescreen Form - Background Screen Authorization (This policy excludes current University employees who are moving to a new position within the University.)
    1. Related Policy: University Policy, HRM 60-122, Pre-employment Criminal Background Screens
  7. Direct Deposit Form

Required Paperwork – Rehire or Transfer to Another Position

(These links are here for the hiring department’s convenience; links are available to applicants in the workflows via the recruitment module in PageUp People Talent Management Suite):

  1. Employment Action Form (EAF)
  2. Employee Contract Attachment Form (ECAF)
  3. Offer Letter and Offer Card/Details showing offer approvals (print from PageUp System).
  4. I-9 with corresponding documentation (Not needed if there is no break in service)
  5. Tax documents, Form W-4 Employee's Withholding Allowance Certificate and Mississippi Employee's Withholding Exemption Certificate (Not needed if tax forms have been completed in the same tax year)
  6. Official transcript for each degree earned (The official transcripts must be issued by the degree-granting institutions directly to the MSU hiring department.)
  7. Truescreen Form - Background Screen Authorization (This policy excludes current University employees who are moving to a new position within the University.)
    1. Related Policy: University Policy, HRM 60-122, Pre-employment Criminal Background Screens
  8. Direct Deposit Form (Not needed if banking information has not changed)

Intermittent Employees

Definition

Employees who are regularly scheduled to work full-time or part-time on an intermittent or sporadic basis and whose positions are expected to be active for a period up to, but less than, four and one-half months or 720 hours in a fiscal year. This category includes those hired to work on temporary basis for the same period of time. Please note that if the individual is already in a covered position under the Public Employees' Retirement System (PERS), either with the same or other covered agency, they will be covered by PERS.

Posting Requirements

(Please see flow chart for more information on the recruitment process)

  1. Departments are required to utilize the recruitment module via PageUp People Talent Management Suite in filling these positions.

Required Paperwork

  1. Employment Action Form (EAF)
  2. Offer Letter and Offer Card/Details showing offer approvals (print from PageUp System).
  3. I-9 with corresponding documentation
  4. Tax documents, Form W-4 Employee's Withholding Allowance Certificate and Mississippi Employee's Withholding Exemption Certificate
  5. Truescreen Form - Background Screen Authorization (This policy excludes current University employees who are moving to a new position within the University.)
    1. Related Policy: University Policy, HRM 60-122, Pre-employment Criminal Background Screens
  6. PERS FORMS -- choose one -
    PERS 4A Non-covered Employment Acknowledgement Form – if the employee is NOT employed by or contributing to another Public Employees' Retirement System. (PERS)
    PERS Membership Application (Form 1) - if the employee IS employed and contributing to the Public Employees' Retirement System (PERS) with another covered employer.
  7. Direct Deposit Form

Rehired Retirees

Definition

Individuals who have retired from Mississippi State University or other State of Mississippi service.
Related Policy - Public Employees' Retirement System of Mississippi Regulation 34, Reemployment After Retirement

Posting Requirements

(Please see flow chart for more information on the recruitment process)

  1. Departments are required to utilize the recruitment module via PageUp People Talent Management Suite in filling these positions.
  2. After the initial hire of the rehired retiree, if the employee is continuing employment, the hiring department is only required to send the PERS: 4B Certification/Acknowledgement of Reemployment of Retiree by the beginning of each fiscal year (July 1).

Required Paperwork

(these links are here for the hiring department’s convenience; links are available to applicants in the workflows via the recruitment module in PageUp People Talent Management Suite):

  1. Employment Action Form (EAF)
  2. Offer Letter and Offer Card/Details showing offer approvals (print from PageUp System).
  3. If Faculty, official transcript for each degree earned (The official transcripts must be issued by the degree-granting institutions directly to the MSU hiring department.)
  4. I-9 with corresponding documentation
  5. Tax documents, Form W-4 Employee's Withholding Allowance Certificate and Mississippi Employee's Withholding Exemption Certificate
  6. Truescreen Form - Background Screen Authorization
    1. Related Policy: University Policy, HRM 60-122, Pre-employment Criminal Background Screens
  7. PERS: 4B Certification/Acknowledgment of Reemployment of Retiree - using the approved title and salary listed on the PARF must be completed and submitted at hire and each fiscal year.
  8. Direct Deposit Form

Graduate Assistants

Definition

An individual holding an assistantship through the Office of Graduate Studies, including teaching, research, and service assistantships.

Posting Requirements

none

Required Paperwork

  1. Employment Action Form (EAF) (must be signed by the Office of Graduate School)
  2. I-9 with corresponding documentation
  3. Personal Demographic Form
  4. Tax documents, Form W-4 Employee's Withholding Allowance Certificate and Mississippi Employee's Withholding Exemption Certificate
  5. Truescreen Form - Background Screen Authorization (Does not pertain to all Graduate Students, please see University Policy, HRM 60-122, Pre-employment Criminal Background Screens)
  6. Direct Deposit Form
  7. New Health Insurance Marketplace Coverage Form
  8. Veterans Post-Offer Self-Identification Form
  9. Voluntary Self-Identification of Disability Form

Resources

For additional information and forms, please contact the Office of the Graduate School.

Student Workers

Definition

  1. Employees whose work assignments are secondary to their pursuit of academic goals or objectives and who are enrolled as either undergraduate or graduate students of Mississippi State University, including students in a work study program and students in a co-op program.
  2. A high school graduate who has not yet enrolled at MSU must be hired as an intermittent employee, but not as a student worker. However, an MSU student who was enrolled during the spring semester and for the following fall semester may be hired during the intervening summer months as a student worker.
  3. For graduate students to be hired as a student worker during the summer months, they must be enrolled in the fall semester.

Posting Requirements

none

Required Paperwork

  1. Employment Action Form (EAF)
  2. I-9 with corresponding documentation
  3. Personal Demographic Form
  4. Tax documents, Form W-4 Employee's Withholding Allowance Certificate and Mississippi Employee's Withholding Exemption Certificate
  5. Truescreen Form - Background Screen Authorization (Does not pertain to all Students, please see University Policy, HRM 60-122, Pre-employment Criminal Background Screens)
  6. Direct Deposit Form
  7. New Health Insurance Marketplace Coverage Form
  8. Veterans Post-Offer Self-Identification Form
  9. Voluntary Self-Identification of Disability Form

Interim Appointments

Definition

An employee may receive a salary increase for assuming a position on an "interim" basis. For an active, vacant position, an employee may be designated and compensated as "interim."

  • An employee in an interim role shall normally receive a ten (10) percent increase over his or her current salary. Exceptions to this shall be made in the following instances:
    • If ten percent is less than the minimum pay range of the position which the employee is temporarily filling, the employee shall receive an increase to the minimum of the new range, provided the employee meets the minimum qualifications.
    • If a ten percent increase is greater than the salary for which the employee would be eligible if hired on a regular basis, the interim’s salary shall be the salary at which the interim would be paid if hired on a regular basis.
  • Upon completion of the interim assignment, the employee’s salary shall return to the employee’s regular salary plus any performance based (merit) increases earned during the interim assignment.
  • Interim assignment terms shall not exceed a period of twelve (12) months in duration. Requests for extensions must be approved by the President.

Required Paperwork

  1. Employment Action Form (EAF)
  2. Signed Offer Letter (Interim appointments may require additional approvals by the President and/or the Institutions of Higher Learning (IHL) Board of Trustees. Please see Employment Requiring IHL Approval.)

    The appropriate offer letter template should be used and modified to include the following information:

    1. Description of the interim appointment, including title and pay
    2. Duration of the interim appointment, including start date and anticipated end date
    3. Conditions affecting employment at the end of the assignment, including title and salary
    4. Conditions affecting tenure, if applicable
    5. A statement indicating whether the employee is eligible to apply for the position and participate in the search process to fill the position.

Summer Appointments

Definition

  1. Summer appointments (which include teaching summer school) correspond to work performed during the summer months (beyond the normal employment contract). Only 9-month employees are eligible for a summer appointment.
  2. In certain instances and with prior approval through the Provost, a 12-month employee may also teach summer school. 12-month employees receiving additional compensation during the summer must be addressed via the Request for Additional Pay (RAP), for Mac (Excel) or Request for Additional Pay (RAP), (Excel) that requires approval through the Provost. These payments cannot be processed as a summer appointment. For additional questions, please contact Budget Office in the Office of the Controller and Treasurer or the Office of the Provost.
  3. Summer school corresponds to classes taught during the months of June and July. Classes taught in June are referred to as first (5 week) term summer school and classes taught in July are referred to as a second (5 week) term summer school. Some classes are offered as a 10-week term course.

Required Paperwork

  1. Employment Action Form (EAF)
  2. Summer Appointment Request Form (must have the approval of the appropriate Vice President (s) and Provost, if appropriate)
  3. Direct Deposit Form
  4. If this is a new hire/rehire employee then please also refer to type of hire above for additional paperwork that is required in order to process this request.

Other Information

Additional information on the guidelines for summer school appointments will be provided annually by the Office of the Provost.

Positions in Residence

A paid employment status may be offered to individuals with distinguished credentials in a profession whose appointment is considered beneficial to the University. Appointees are normally expected to serve for one year, but the appointment may be renewed by mutual agreement. Positions in Residence are normally filled by individuals that are uniquely qualified for the position and therefore are not subject to the University's normal recruitment and selection procedures. All other federal and state law and University policies and procedures will apply.

Appointees who are regularly scheduled to work full-time (100%) and whose positions are expected to be active for more than four and one-half months will be benefits eligible. Appointees who are regularly scheduled to work one-half time or more (50% time or greater) and whose positions are expected to be active for more than four and one-half months are benefits eligible. Appointees who are regularly scheduled for less than one-half time (49% or less) and whose positions are expected to be active for more than four and one-half months are not benefits eligible.

Approval of the appointment by the appropriate Vice President is required; the appointment letter should specify the expected length of service and other special conditions. Notification of the President is required. The title of the appointment may carry the identity of the sponsoring unit or profession.