Hiring Tool Kit

Student Workers

EEO Category: 8

What is a student employee?

Employees whose work assignments are secondary to their pursuit of academic goals or objectives and who are enrolled as either undergraduate or graduate students of Mississippi State University.

Note:

A high school graduate who has not yet enrolled at MSU can be hired as a temporary or intermittent employee, but not as a student worker.
An MSU student who was enrolled during the spring semester and for the following fall semester may be hired during the intervening summer months as a student worker.

Step 1

ACTION TAKEN BY

ACTIONS and RESOURCES

Hiring Department

Seek applicants.
Contact the Career Center, 662-325-3344 to receive student resumes (both work study and wages) by e-mail. Departments can also post available part-time student positions with the Career Center.
Americans with Disabilities Act (ADA) Questions and Answers
Requesting a Job Accommodation under the Americans With Disabilities Act (ADA)
Check applicant references.
- Checking References for Student Applicants
- Form for Checking References Over the Telephone

HR Policies - See Employment

Step 2

ACTION TAKEN BY

ACTIONS and RESOURCES

Hiring Department

Hiring paperwork is completed, including:

Employment Action Form (EAF), which requires the same signatures as the PARF.
- Employment Action Form requires Adobe Acrobat Reader 6.0 or higher
- Employment Action Form opens in Excel
Employment Eligibility Form (I-9) (includes instructions)
- The I-9 must be completed within 3 days of date of hire, but may completed once applicant accepts position.
- See BANNER form PWAININ to check for I-9 status for an existing or previous employee. The form will indicate whether a new I-9 is required.
Form W-4 Employee's Withholding Allowance Certificate (federal)
Mississippi Employees' Withholding Exemption Certificate, or applicable form for the state of employment, if other than Mississippi
Requesting a Job Accommodation under the Americans With Disabilities Act (ADA) (if applicable)

Send the above completed, signed forms to HRM, mail stop 9603.

Recordkeeping (see Records Management and Security HRM 60-109)

Applicant materials (resumes, copies of applications, interview questions, etc. – including materials for non-selected applicants) should be kept for a minimum of three years beyond the date the position is filled.
Materials for non-selected applicants should not be placed in the file of the employee who was hired.
All files should be kept in locked storage.

HR Policies - See Employment

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Last modified August 9, 2007.