Hiring Tool Kit

Intermittent Employment

What is an intermittent employee? "Intermittent" means that the employee is appointed to a position that has sporadic work periods, such as parking attendants.

How much can an intermittent employee work? Not more than 1040 hours during the fiscal year.

Do intermittent employees contribute to PERS? Whereas, effective July 1, 1992, any employee employed on or after July 1, 1992, in a position in which he or she receives compensation for less than a total of 80 hours per month or a temporary or intermittent position of less than 4 and 1/2 months, or a position in which school personnel work for less than 1/2 of the normal working load and receive compensation for less than 1/2 of the normal compensation for the school academic year, shall not be, or become a member of the Public Employees’ Retirement System, except that any active member employed in such position on June 30, 1992, may continue as an active member so long as they are employed in such position.

If the individual is already in a covered position under PERS, either with the same or another covered agency, they are covered by PERS.

Can an intermittent employee's position be changed into a regular full-time or part-time position? Yes. To do this, the department follows the procedures for hiring Support Staff (to be posted externally).

Do Position Approval Request Forms remain active from one fiscal year to the next? No. All intermittent appointments must be requested anew each fiscal year.

Step 1

ACTION TAKEN BY

ACTIONS and RESOURCES

Hiring Department

If division procedures require:
- Complete a Position Approval Request Form (PARF) (HRM will accept a paper version of the PARF)
- Submit the PARF for approval and signatures, up to the final administrative authority
Seek applicants
Have the applicant who is to be hired complete and print an application, using the MSU Online Employment System, and print it.
Verbally offer the position

Formal offer:

Offer letter is written. Offer letter must include beginning and ending employment dates. Sample Support Staff Letter of Offer
Applicant signs and returns offer letter

HR Policies - See Employment

Step 2

ACTION TAKEN BY

ACTIONS and RESOURCES

Hiring Department

The hiring department completes the hiring paperwork, including:

Employment Action Form (EAF), which requires the same signatures as the PARF.
- Employment Action Form requires Adobe Acrobat Reader 6.0 or higher
- Employment Action Form opens in Excel
Employment Eligibility Form (I-9) (includes instructions).
- The I-9 must be completed within 3 days of date of hire, but may be completed once the applicant accepts position.
- See BANNER form PWAININ to check for I-9 status for an existing or previous employee. The form will indicate whether a new I-9 is required.
Personal Demographic Data, which replaces the Biographic Data section on the previous version of the Employment Action Form, and the Vietnam Era Veterans, Special Disabled Veterans, and Other Eligible Veterans Identification Request Form.
PERS Form 4A Noncovered Employment Acknowledgment
Form W-4 Employee's Withholding Allowance Certificate (federal)
Mississippi Employees' Withholding Exemption Certificate, or applicable form for the state of employment, if other than Mississippi
Requesting a Job Accommodation under the Americans With Disabilities Act (ADA) (if applicable)

Send the above completed, signed forms to HRM, mail stop 9603.

Original letter of offer, with acceptance signature
Applicant Reference Check (completed as part of the Screening and Selection process).
- See also Reference Checks of Prospective Employees
Completed Application for Employment for the person hired from the MSU Online Employment System

HR Policies - See Employment

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Last modified February 19, 2007