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Advertising Positions: Frequently-Asked Questions
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April 14, 2003 memo, Procedural Changes Regarding Advertising Vacant Positions
Where do hiring departments advertise? Hiring departments may choose to advertise a position in a variety of ways, including paid and unpaid outlets. This may include advertisements in professional journals and newspapers, or in electronic sources, such as job banks and listings on professional association electronic bulletin boards.
Is the posting on the HRM web site considered advertising? Yes, for national, regional, and statewide coverage.
What is the first date of posting? The date the position is posted by Human Resources Management is considered the first day of posting.
How long do positions remain posted? Executive, Managerial, Administrative, Faculty, and Other Professional positions are posted for 15 calendar days. Support Staff positions are posted for 5 working days.
What should be included in the ad? Position Announcement (or ad) is made up of several key elements, including the position title and rank, function of the job, the responsibilities (optional), requirements (education, certification, experience, etc.), the deadline for applying for the position, the contact information for applications, and the AA/EOE statement. See Guidelines for Preparing Position Announcements.
How do departments select outlets for advertising? The hiring department should determine the applicant pool it seeks to target and place advertisements where they are likely to reach the desired applicants. This should include consideration for reaching qualified minority applicants. The Office of Diversity and Equity Programs can provide suggestions for advertising outlets likely to reach minority applicants and to assist as the departments develop their plans to increase diversity.
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