Screening and Selection

Human Resources Management, 150 McArthur Hall, 662 325-3713.

Steps for Screening and Selection:

 

Screening may begin after a minimum of fifteen calendar days from the date of the posting for Executive, Faculty, Administrative, or Other Professional positions (positions are considered open until filled).

Support Staff positions must remain open for five business days from the date of posting.

 

 

The department/Unit should review the following policies and/or procedures before proceeding with the Screening process:

 

 

 

Hiring Department

Step 1 - Screen Applicants - Support Staff

 

  • The Department of Human Resources Management (HRM) will be responsible for screening for minimum qualifications for Support Staff (non-exempt) positions using the Education-Work Experience Equivalency Chart for Support Staff Positions below.

  • Once it has been determined that an applicant meets the minimum qualifications for a position, the applicant's status will be changed by HRM from "Under Review by HR" to "Under Review by Manager", which will allow "hiring managers" and "guest users" to view applicants.  (HRM will screen applicants for minimum qualifications within 24 hours of the closing date for the position.)

Education-Work Experience Equivalency Chart for Support Staff Positions

Educational Training

Equivalent Number of Years Experience

Less than 30 Sem hrs or 45 Qtr Units

0

At least 30 Sem hrs or 45 Qtr units, but less than 60 Sem hrs or 90 Qtr units

.5 (6 months)

At least 60 Sem hrs or 90 Qtr units, but less than 90 Sem hrs or 135 Qtr units

1

At least 90 Sem hrs or 135 Qtr units, but less than 120 Sem hrs or 180 Qtr units

1

At least 120 Sem hrs or 180 Qtr units, but did not graduate from college

2

Completed Associate's Degree in field unrelated to position

1

Completed Associate's Degree in field related to position

2

Completed Bachelor's Degree in field unrelated to position

2

Completed Bachelor's Degree in field related to position

4

If the Master's degree applies, add to the above.

Completed Master's Degree in a field related to position

2

Completed Master's Degree in a field unrelated to position

1

 

 

Hiring Department

Screen Applicants - Faculty and Professional (Non-Faculty)

  • Departments are responsible for ensuring that all applicants meet the minimum qualifications  before an interview is conducted.  If there are any questions, please contact HRM to verify prior to the interview.

 

 

Step 2 - Accessing Applications

  • In the MSU Online Employment System, "Hiring Managers" or "Guest Users" may access applications for open positions by logging into the hiring manager site (www.jobs.msstate.edu/hr).  Once the user logs into the system, all open positions that are currently posted on the MSU website OR which are not longer posted, but contain applicants still under review, will automatically display.

  • To view the applicants of a specific posting click on the word “View” below the relevant title. The applicants will appear on the screen.  (PARF details may be viewed by clicking on the tab "Posting Details" at the top of the screen.)

  • From the Applicant Screen, a number of tasks may be performed, including:

    • Sorting and viewing applicants by different criteria

    • Printing applications and documents

    • Changing an applicant's status.

 

 

Hiring Department

Interview and Reference Checking Resources

Interview and Reference Checking Resources

"Search committees and all administrators responsible for reviewing and approving hiring recommendations should be particularly mindful of the need to conduct appropriate and thorough reference checks of any recommended job candidate. This should include, at a minimum, whenever possible, direct contact with the immediate supervisor of the recommended candidate in his or her previous place of employment.  For many executive, administrative, and professional positions, contacting the next higher level of supervisor is also advisable."

Source: October 13, 2006 memorandum from Robert H. Foglesong, President

 

 

Hiring Department

Americans with Disabilities Act (ADA)

 

Hiring Department

Step 3 - Offer the Position

If the applicant chosen for the position is a non-U.S. citizen, contact the Human Resources Management Generalist before extending an offer.

  • Based on interview and reference information, determine which applicant should be offered the position.

  • Contact HRM to verify the proposed salary.

  • Verbally offer the position to the successful applicant .

  • Write the offer letter (see samples below).

  • Applicant signs and returns offer letter.

  • Letter is sent to all non-selected applicants who were interviewed, informing them that the position has been filled.

 

 

Hiring Department

What's Next?

Close the Position and Complete Hiring Paperwork

Return to Employment Tool Kit

Last modified October 25, 2006

 

Mississippi State University is an Equal Opportunity Institution.

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