Lecturers

Human Resources Management, 150 McArthur Hall, 662 325-3713.

• Appointments of lecturers are one means of accommodating high course demands not otherwise covered at the completion of student registration.  To establish an active pool of qualified persons from which to staff any new sections which may be added in response to enrollment pressures, unanticipated resignations, deaths, illnesses, or other emergencies, a blanket Position Approval Request Form (PARF) must be created in the MSU Online System and posted for each fiscal year.

• See Sample Blanket PARF for Lecturer.

• More than one lecturer may be hired from a blanket PARF.

• Submit Paper PARF, Offer Letter, and Budget Transfer (if required) through the appropriate administrative channels prior to submitting required paperwork.

  Required Paperwork for Hiring Lecturers:

  • Employment Action Form (EAF), which requires the same signatures as the PARF.

    • Employment Action Form requires Adobe Acrobat Reader 6.0 or higher

    • Employment Action Form opens in Excel

  • Employment Eligibility Form(I-9) (includes instructions).

    • The I-9 must be completed within 3 days of date of hire, but may be completed once the applicant accepts position.

    • See BANNER form PWAININ to check for I-9 status for an existing or previous employee. The form will indicate whether a new I-9 is required.

  • Form W-4 Employee's Withholding Allowance Certificate (federal)

  • Mississippi Employees' Withholding Exemption Certificate, or applicable form for the state of employment, if other than Mississippi

  • Official transcript of the highest degree.

•  At the end of the fiscal year, the position's status should be changed to "Filled."

What is an Official Transcript?

For Faculty appointments, degrees must be from an accredited institution or documentation must be provided to show evidence that the faculty member has appropriate academic preparation. The transcript(s) must be an official transcript. An official transcript is an original transcript issued to the department or other responsible party (such as a screening committee) with the appropriate seal and/or signature of the school Registrar. Transcripts will not be accepted if they are duplicated, faxed, or marked "Unofficial" or "Issued to Student." If the employee received their degree from Mississippi State University, the department may request the MSU Registrar’s Office to forward a "Departmental Copy" to Human Resources Management at no charge to the employee.

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